Prior to recent years, paper and electronic images of documents were kept separate. The challenge
lies in the ability to locate and retrieve those paper documents quickly when stored in cavernous
warehouses amongst millions of other paper documents. Now, with the record integration features
of AccuRoute®, documents can be barcoded to quickly and electronically identify a document from
within the record management system and locate the associated physical file.
For example, users can use AccuRoute's "print for rescan" option for documents needing a signature
or other manual information by printing the original from their records management system with the
required Routing (cover) Sheet attached. Once the necessary signature is applied, the document is
ready to be rescanned automatically saving it to its proper location while simultaneously
distributing it to the required recipients.
Omtool works closely with partners such as Accutrac (now Iron Mountain), CA MDY, and Interwoven
to provide tightly integrated matter-centric (as with Interwoven) document capture, management,
and records management solutions available in the market. From the first introduction of a paper
document through the profiling and conversion (scanning to text-searchable PDF) stages to insuring
the physical record can always be located, these combined solutions provide one environment from
which users can manage the complete document lifecycle - from end to end.